step by step process for SAP User audit(EULA)

1.Based on the SAP contract, each customer is obligated to perform system measurement of a systems.

2.measuring the system determines No. of SAP systems are in use and No. of user of SAP systems.
3.Before system measurement takes place SAP sent. so called measurement request to the customer. with some details how to perform such a measurement.

with the measurement request following attachments are available:

1. measure plan: information about all installation and systems.
2. special version of measurement plan: need to upload to measurement tool SLAW.
3. self declaration plan: To add new product for the measurement plan.
4. snote list. - provides the list of snote that need to implement before system measurement.

To perform system measurement need 2 t-codes:

1. USMM : system measure for single system.
2. SLAW ; consolidation all systems measurement.

start system measurement: need to perform on each system in the measurement plan.

1. enter the T-code: USMM.

select the type of the system. in case any client in the system of type production. select the checkbox for production.

in client tab:

Enable all the production clients in the production server.

Enable all the development clients in the dev server. similarly for QAS server also.

remaining clients can be uncheck for the system measurement.

in the price list tab: need to select the price list according to your SAP software contract.

in the system measurement request email. the info about the price list is available.

 Depending on the selected price list chosen, the system shows related default use which is used to classify the unclassified users.

  

User types: the user list available in the list here. can be used for user classification.

SAP recommends to uncheck the active check box for the user types which are not required.

To specify the customer specific user type can defined here by replacing the special module type with best description and can user in defining user type in su01 --> LIC data tab.

Address tab: if need to get conformation once audit data sent to SAP. Need to maintain sender and receipt mail id here.

All the information provided in the 5 tabs should be correct and accurate. to avoid cross questions from SAP.

User classification:

Please note that you can classify and reclassify user with in the logon client users.

Need to switch to valid users list.

with valid users option, users with validity will only will be listed.

select all unclassified or user which need to classify and go with the option classify selected Records:

Select the correct and required user type from the drop down and click on save.                        

select the user type in the drop down and SAVE.                                                                                      

Mass change option in USMM tcode.                                                                                                                

here we have 2 option,                                                                                                                
1. to classify all non classified user at once.                                                                 

2.Change user type from one type to another.                                                                  

to classify non classified user, follow the below process.                                                                              

1. Select the user type for the unclassified users.

2.Click on execute.                                              

To change already defined user type in to another perform the below navigation.                                            

System measurement logs: logs provide all relevant information by last system measurement.

To display the measurement results. Click on the logs.

the measurement logs are structured in different sections:

• sender and recipients information provided in the address tab.
• system data includes installation number and system type info.
• Status of background job should be finished for all the entries.
• 
  

Troubleshoot logs:

in case of any wrong assignments 


After pressing the logs option --> the below pop up will be shown in the screen with the inconsistency list.

here i am selecting professional users w. Inconsistent  Classification.

then followed by workbench users with inconsistent classification.

The system determines and display users that are made entries in certain database tables during 4 weeks period from the system measurement and which activity do not match the currently selected user classification. This user should be classified as either professional or limited professional.

To check what is the activity performed by the user to make him as professional or limited professional user --> Click on the Activity box as highlighted below --> change --> make the user changes --> save.

if you use license agreement tool to consolidate the result, download measurement results per system.

In the menu bar go to system measurement --> Export to LAW file.

 

 

alternative download for Email and sent result through email.

Consolidation: which consolidates measurement results to avoid multiple counting of same user.

Now we can go for Prod login as we are sending through the SAP Central Instance Installation production system.

•  Run T-code SLAW:
• Here we can upload the template(.xml file) given by SAP & upload all the req systems License report or here in you may just leave as it is if no new SAP system launched since last year & just make a reply mail by saying that other systems we are not using. If want to upload the .xml file then, as below Change view-> Maintain RFC Data

Then save the .xml file sent from SAPLabs to your desktop & as follows click on the open button to browse to the .xml template & click open & it will show what & all the systems are required to be measured as per SAPLabs & whatever systems License data you will not be sending to SAPLabs , you can just select the column & press the delete button as follows,

in case the system is not in use from last system measurement to now.

in case any new system added from the last system measurement. choose add button as shown below (4).

once after adding all the system data start consolidation and sent the final result to SAP.